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HR Operations Assistant
Essex Junction, VT
Job Description
Description
Acara Solutions is seeking a HR Operations Assistant for our client in Essex Junction, VT. This is a part-time position!
Hourly Pay Rate- $23.00/hr
Schedule: Monday, Tuesday & Wednesday (8am - 5pm)
Position Summary:
A Sr Asst HR Operations will be primary point of contact for and provides critical support to candidates, hiring managers, and internal HR and business stakeholders to provide a world-class onboarding experience for newly hired employees. You will be responsible for ensuring timely execution and completion of a seamless workflow for each new employee. You will perform transactions or a supported service area in a region, developing solutions to manage the service processes aligned with established practices, policies, and/or laws. An expert in HR operational functions to support company-wide activities and to ensure we are compliant with labor law and company policies.
Essential Responsibilities
The common roles and responsibilities of an HR onboarding specialist include:
- Welcoming newly hired employees and executing the engagement plan throughout the onboarding journey; managing the end-to-end onboarding process, ensuring a great experience for new employees and a smooth start into their roles.
- Preparing and distributing onboarding welcome gifts.
- Creating clear policies and employee handbooks that explain company operations.
- Crafting and sending communication with information about the company, onboarding agenda, equipment handover, dress code, parking options, perks and similar items.
- Hosting onboarding sessions and presenting onboarding presentations.
- Auditing data and setting up employee profiles in internal HR systems; assisting with the coordination, preparation, and distribution of employee documentation.
- Aligning new employees with managers and their team and communicating involvement procedures to all stakeholders.
- Providing reporting and updates to team lead and/or senior management.
- Prioritizing and managing workload to meet critical deadlines.
- Acting as a subject matter expert and making recommendations on how to improve process efficiency.
- Ensuring compliance with all processes and maintaining a high level of confidentiality at all times.
- Challenging status quo and proactively identifying process improvements.
- Identifying innovative and creative new ways to onboard new employees/reach a more scalable and measurable onboarding experience.
Job Requirements
Qualifications
- Bachelors Degree in Business Administration or equivalent.
- 2+ years relevant experience in HR administration
- Ability to work successfully and professionally with all levels of employees and management.
- Ability to understand basic technical concepts and explain them in simple terms.
- Quick learner.
- Ability to troubleshoot, identify improvements, and make simple decisions independently.
- Strong attention to detail with ability to prioritize and handle multiple tasks at once.
- Strong team player with a results driven approach and who can work with limited guidance.
- Energetic person with strong interpersonal and communication skills, including active listening.
- Very strong work ethic (reliable) with 'can do' and collaborative attitude.
- Proficiency in Microsoft Office/Suite.
- Proficiency in HR Systems, applicant tracking systems, HR capital management systems (e.g. Workday).
- Knowledge of HR concepts and terminology
- Excellent organizational skills and the ability to prioritize requests and duties.
- Effective research, problem-solving and follow-through skills
Preferred Qualifications
- Preferably AMS region HRSS onboarding specialist experience.
- Preferably with prior experience working in the manufacturing industry
- Previous HRIS experience
Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are Equal Employment Opportunity and Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sexual orientation, national origin, genetic information, sex, age, disability, veteran status, or any other legally protected basis. The Aleron companies welcome and encourage applications from diverse candidates, including people with disabilities. Accommodations are available upon request for applicants taking part in all aspects of the selection process.
Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.
Aleron companies; Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, Viaduct, and Aleron's strategic partner, SDI are Equal Employment Opportunity and Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sexual orientation, national origin, genetic information, sex, age, disability, veteran status, or any other legally protected basis.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Part Time
Required Education
Bachelor's Degree
Required Experience
2+ years
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